We are recruiting for a Data & Administration Coordinator

Data & Administration Coordinator

£21,000 per annum

37 hours per week


Home, office or hybrid based, with some travel within Scotland and to Stirling Office when required.

35 days paid annual leave (inc. 9 bank holidays)


The Why Not? Trust for Care Experienced Young People is a charity set up to support long term connections and relationships between young people with care experience and the people who matter to them, particularly during their transition out of care and beyond. Our vision is to support every care leaver with relationships and a community that will benefit them for their future.

In this role, you will have the opportunity to take responsibility for our data and administration needs, supporting our small team of Coordinators who work with young people from residential and foster care and the trusted adults who keep in contact with them. You will work to drive forward our systems and processes to ensure we are giving our community the best support at all times. As a charity, measuring and evidencing our impact is essential, and you will play a key role in developing and managing these systems, gathering feedback and implementing improvements. By using data analysis we will be able to strengthen our work and approach, supporting the team to build a better understanding of our community, their needs, barriers and how best to empower young people in continuing important relationships as they prepare to move on from care and beyond.

Overview of Key Responsibilities:

  • Management and upkeep of database / recording systems
  • Collation, monitoring and analysis of data, statistics and evidence
  • Analysis of wellbeing and impact data and evidence
  • Monthly reporting of data and statistics, for both internal and external use
  • Monitor and analyse wellbeing and baseline data to evidence our wider impact
  • Collection and collation of community feedback, including surveys and opinion polls
  • Identify and implement improvements in systems and recording
  • Direct administrative support for the Director and Board as required
  • Processing of PVGs and other paperwork for Connectors (residential and fostering)
  • Managing meetings, minutes and actions arising, including monthly team meetings
  • Maintenance of Why Not? Reconnect Fostering Register
  • Manage funding database / system

To apply please email us your CV to recruitment@whynottrust.org. You will then be emailed an application form and a detailed job description. Closing date is 9am Monday 17th October 2022.

For an informal conversation or more information regarding the role please contact Nikki at the above email address.